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AHA Minutes - 12/09/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Special Meeting

December 9, 2024

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had a Special Meeting on Monday, December 9, 2024. The meeting was held via Zoom as outlined below.

Zoom Link
https://us06web.zoom.us/j/8636391573?omn=85766914209

Call In
Number: (312) 626-6799
Meeting ID: 863 639 1573

CALL TO ORDER

The Board of Commissioner's Special Meeting was called to order at 10:01 AM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White, Robert Smith, and Nolan Torbert
Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the amended Agenda approved.

PUBLIC COMMENTS

There were no public comments.

EXECUTIVE SESSION

The Board and Secretary/Treasurer Tolbert met in Executive Session beginning at 10:03 AM. The FYE2024 Audit and the FYE2024 Performance Award were discussed. There was no action taken. The Executive Session ended at 10:58 AM.

UNFINISHED BUSINESS
A. Resolution FYE2025-012: FYE2024 Performance Award
Resolution FYE2025-012 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and updated supporting documentation. Secretary/Treasurer Tolbert informed the Board that Resolution FYE2025-012 was Tabled at the November 19, 2024 meeting. The resolution is to approve the FYE2024 Performance Award. There was various discussions. The Board requested revising Resolution FYE2025-012 to include a maximum award for departments that did meet the high performer rating.

Chairperson Smith asked for a motion to approve the revision to Resolution FYE2025-012 to include a maximum award for departments that did meet the high performer rating. Commissioner Waldrop moved that the revised resolution be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved. Secretary/Treasurer Tolbert thanked the Board for approving the FYE2024 Performance Award.

NEW BUSINESS

B. Resolution FYE2025-014: Tenant Write-Offs
Resolution FYE2025-014 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the AHA Development LLC Tenant Write- Offs in the amount of $10,213.98. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2025-014. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner White moved that the meeting be adjourned, Commissioner Waldrop seconded. The meeting was adjourned at 11:00 AM.