AHA Minutes - 09/24/2024
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
September 24, 2024
The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, September 24, 2024. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.
CALL TO ORDER
The Board of Commissioner's Regular Meeting was called to order at 12:03 PM by Chairperson Robert Smith.
ROLL CALL
Board Members Present: Nolan Torbert, Rene Waldrop, Deborah Hand, and Robert Smith
Board Members Absent: Marguerite White
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff - Virtual)
APPROVAL OF THE AGENDA
Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner Waldrop moved that the Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye.
Chairperson Smith declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Smith asked if there were any corrections to the August 27, 2024, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved that the Minutes be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: June 2024
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements through June 2024.
B. AHA Business Activity: June 2024
Commissioners were provided a copy of the Business Activity's June 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.
C. Multifamily Housing Department: AHA Development LLC: June 2024
Commissioners were provided a copy of the AHA Development LLC's June 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.
D. Housing Choice Voucher Department: June 2024
Commissioners were provided a copy of the HCV Department's June 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.
Wendy Cochran (COO) reviewed all financial reports. There was various discussion regarding the reports.
Due to file size, detailed financial reports were emailed to the Board before the meeting.
UNFINISHED BUSINESS
A. Affordable Housing Update
Commissioners were given a copy of the Affordable Housing update. There was various discussion regarding the updates and new developers. Commissioners agreed on the tentative agenda and location of the meeting with the potential developers.
NEW BUSINESS
A. Resolution FYE2025-007: Tenant Write-Offs
Resolution FYE2025-007 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the AHA Development LLC Tenant Write- Offs in the amount of $4,090.90. There was various discussion.
Chairperson Smith asked for a motion to approve Resolution FYE2025-007. Commissioner Waldrop moved that the resolution be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.
B. Resolution FYE2025-008: Trustmark Bank Grant Award
Resolution FYE2025-008 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Trustmark Bank grant award. There was various discussion.
Chairperson Smith asked for a motion to approve Resolution FYE2025-008. Commissioner Torbert moved that the resolution be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.
C. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, October 29, 2024.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department-Property Management
Commissioners were given a copy of the Multifamily Housing Department, Property Management Division Report. The report reflected units leased through August 2024. The report was reviewed.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Multifamily Housing Department, Maintenance Division Report. The report reflected an overview of work orders completed through August 2024. The report was reviewed.
C. HCV Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through August 2024. The report was reviewed.
D. HR Department
Commissioners were given a copy of the HR Department Report. The report reflected staff updates, evaluations, employee surveys, and upcoming employee meeting. The report was reviewed.
E. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events through August 2024. The report was reviewed.
F. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report provided an update on staffing/promotions, technology updates, the 2024 conference schedule, awards received at the 2024 AAHRA Conference and other relevant information.
A copy of all reports and supporting documentation are attached and made a part of the Minutes.
ADJOURNMENT
Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner Torbert seconded. The meeting was adjourned at 12:44 PM.