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RHA Minutes - 09/12/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

September 12, 2024
The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Thursday, September 12, 2024. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.


CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:28 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, and Scot Thomason
Commissioners Absent: Patrice Awbrey-Hull
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Virtual)

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Joiner moved that the Agenda be approved. Commissioner Thomason seconded the said motion and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the June 13, 2024, Annual Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the June 13, 2024, Minutes. Commissioner Thomason moved that the Minutes be approved as received. Commissioner Joiner seconded the said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. General Fund: May 2024
Commissioners were provided a copy of the detailed May 2024 financial reports via email. The Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report were available at the meeting. Secretary/Treasurer Tolbert reviewed the financial reports. There was various discussion.

B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the CFP reports. There was various discussion.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. Resolution FYE2025-001: FYE2024 Fixed Asset Write-Offs
Resolution FYE2025-001 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2024 Fixed Asset Write-Offs.
The FYE2024 Fixed Asset Write-Offs were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2025-001. Commissioner Joiner moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2025-002: FYE2024 Performance Award Criteria and Distribution
Resolution FYE2025-002 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the 2024 Performance Award Criteria and Distribution. The 2024 Performance Award was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2025-002. Commissioner Thomason moved that the resolution be approved as received. Commissioner Joiner seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

C. Resolution FYE2025-003: Tenant Write-Offs
Resolution FYE2025-003 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the Tenant Write-Offs in the amount of $292.00. The Tenant Write-Offs were reviewed and discussed. 

Chairperson Lambert asked for a motion to approve Resolution FYE2025-003. Commissioner Joiner moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

D. Next Meeting
The next Board meeting will be held March 13, 2025, at 5:30pm. The meeting may be rescheduled. A Special Meeting will be held for time- sensitive action items.

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Division Report. The report reflected units leased through July 2024. The report was reviewed.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Division Report. The report reflected an overview of work orders completed through July 2024. The report was reviewed.

C. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, the agreement with Spectrum, and the procurement, installation of the Wi-Fi connection for all three sites, compliance camera installation, upcoming conferences schedules, and other miscellaneous information.

The department and miscellaneous reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Thomason made a motion to adjourn; Commissioner Joiner seconded. The meeting was adjourned at 6:19 pm.