RHA Minutes - 06/13/2024
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Annual Meeting
June 13, 2024
The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Annual Meeting on Thursday, June 13, 2024. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.
CALL TO ORDER
The Board of Commissioner's Annual Meeting was called to order at 5:33 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.
ROLL CALL
Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, Scot Thomason, and Patrice Awbrey-Hull
Commissioners Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Virtual)
APPROVAL OF THE AGENDA
Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Awbrey-Hull moved that the Agenda be approved. Commissioner Nunn seconded the said motion and all members voted aye. Chairperson Lambert declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Lambert asked if there were any changes to the April 10, 2024, Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the April 10, 2024, Minutes. Commissioner Awbrey-Hull moved that the Minutes be approved as received. Commissioner Thomason seconded the said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. General Fund: March 2024 - April 2024
Commissioners were provided a copy of the detailed March 2024 - April 2024 financial reports via email. The Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report were available at the meeting. Secretary/Treasurer Tolbert reviewed the financial reports. There was various discussion.
B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the CFP reports. There was various discussion.
Chairperson Lambert asked for a motion to approve the financial reports. Commissioner Joiner moved that the financial reports be approved as received. Commissioner Awbrey-Hull seconded said motion and all members voted aye. Chairperson Lambert declared the financial reports approved.
A copy of the financial reports is attached and made a part of the Minutes.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
A. Resolution FYE2024-007: FYB2024 Budget
Resolution FYE2024-007 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2024 Budget. The information was reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-007. Commissioner Thomason moved that the resolution be approved as received. Commissioner Awbrey-Hull seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
B. Resolution FYE2024-008: Tenant Write-Offs
Resolution FYE2024-008 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the Tenant Write-Offs in the amount of $429.00. The write-offs were reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-008. Commissioner Joiner moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
C. Resolution FYE2024-009: 2024 Utility Allowance and Flat Rents
Resolution FYE2024-009 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the 2024 Utility Allowance and Flat Rents. The 2024 Utility Allowance and Flat Rents were reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-009. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey-Hull seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
D. Resolution FYE2024-010: Rent Collection Policy Revision
Resolution FYE2024-010 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the Rent Collection Policy revision. The Rent Collection Policy revision was reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-010. Commissioner Joiner moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
E. Resolution FYE2024-011: Management Agreement Revision
Resolution FYE2024-011 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the Management Agreement revision. The Management Agreement revision was reviewed and discussed.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-011. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
F. Resolution FYE2024-012: Elect 2024-2025 Chairperson and Vice Chairperson
Resolution FYE2024-012 was introduced by Chairperson Lambert. Secretary/Treasurer Tolbert informed the Board the resolution is to elect a Chairperson and Vice Chairperson for a term of office beginning July 1, 2024 and ending June 30, 2025. Commissioner Lambert was elected Chairperson and Commissioner Thomason was elected Vice Chairperson.
Chairperson Lambert asked for a motion to approve Resolution FYE2024-12. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Nunn seconded said motion and all remembers voted aye. Chairperson Lambert declared the resolution approved.
G. Next Meeting
The next Board meeting will be held September 12, 2024, at 5:30pm. The meeting may be rescheduled. A Special Meeting will be held for time-sensitive action items. New Business resolutions and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division Commissioners were given a copy of the Property Management Division Report. The report reflected units leased through May 2024. The report was reviewed.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Division Report. The report reflected an overview of work orders completed through May 2024. The report was reviewed.
C. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events through May 2024.
D. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, the agreement with Spectrum, and the procurement, installation of the Wi-Fi connection for all three sites, compliance camera installation, upcoming conferences schedules, and other miscellaneous information.
The department and miscellaneous reports are attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Awbrey-Hull made a motion to adjourn; Commissioner Thomason seconded. The meeting was adjourned at 6:31 pm.