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AHA Minutes - 03/26/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

March 26, 2024

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, March 26, 2024. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.

 

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:01 PM by Vice-Chairperson Nolan Torbert.

ROLL CALL

Board Members Present: Nolan Torbert, Rene Waldrop, Deborah Hand, and Marguerite White
Board Members Absent: Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff - Virtual), and Michael Ozment (Auditor-Virtual)

APPROVAL OF THE AGENDA

Vice-Chairperson Torbert asked if there were any changes to the Agenda. There were no changes. Vice-Chairperson Torbert asked for a motion to approve the Agenda. Commissioner Waldrop moved that the Agenda be approved. Commissioner White seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the Agenda approved.


APPROVAL OF MINUTES

Vice-Chairperson Torbert asked if there were any corrections to the February 27, 2024, Regular Meeting Minutes. There were no corrections. Vice-Chairperson Torbert asked for a motion to approve the Minutes. Commissioner White moved that the Minutes be approved. Commissioner Waldrop seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2023 AUDIT REVIEW: RECTOR, REEDER & LOFTON PC
The Commissioners were provided a copy of the FYE2023 Audit report. Michael Ozment, an auditor from Rector, Reeder & Lofton PC, reviewed the report in detail and informed the Commissioners that there were no findings. There were various discussions regarding the report.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements through February 2024.

B. AHA Business Activity: January - February 2024
Commissioners were provided a copy of the Business Activity's January and February 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

C. Multifamily Housing Department: AHA Development LLC: January - February 2024
Commissioners were provided a copy of the AHA Development LLC's January and February 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

D. HCV Program: January - February 2024
Commissioners were provided a copy of the HCV Department's January and February 2024 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

Wendy Cochran (COO) reviewed all financial reports. There was various discussion regarding the reports. Wendy Cochran left the meeting after reviewing the reports.

Due to file size, detailed financial reports were emailed to the Board before the meeting.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment Update
Commissioners were provided an update on the Ridgecrest Phase l redevelopment. They were informed the 2024 LIHTC award notification is pending. There was discussion regarding follow-up correspondence with the residents about the redevelopment project.

NEW BUSINESS

A. Resolution FYE2024-014: FYE2023 Audit Report
Resolution FYE2024-014 was introduced by Vice-Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2023 Audit Report. There was various discussion.

Vice-Chairperson Torbert asked for a motion to approve Resolution FYE2024-014. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the resolution approved.

B. Resolution FYE2024-015: FYB2024 HUD Annual Plan and MTW Supplement 

Resolution FYE2024-015 was introduced by Vice-Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2024 HUD Annual Plan and MTW Supplement. There was various discussion.

Vice-Chairperson Torbert asked for a motion to approve Resolution FYE2024-015. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

C. Resolution FYE2024-016: AHA Development LLC Tenant Write-Offs
Resolution FYE2024-016 was introduced by Vice-Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the AHA Development LLC Tenant Write-Offs. There was various discussion.

Vice-Chairperson Torbert asked for a motion to approve Resolution FYE2024-016. Commissioner White moved that the resolution be approved. Commissioner Hand seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the resolution approved.

D. Next Meeting
The next Regular Meeting will be held on Tuesday, April 30, 2024. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. HCV Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through February 2024. The report was reviewed and discussed.

B. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events.

C. Technology Update
Commissioners were given a copy of the Technology Update Report. The report reflected information regarding the agreement with Spectrum, the procurement and installation of the Wi-Fi connection for all three sites.

D. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report provided an update on staffing, the 2024 conference schedule, and other relevant information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice-Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 1:50 PM.