Skip to Main Content
menu
 Auburn, LaFayette & Roanoke Housing Authority Mobile Logos
menu
Like us on Facebook

AHA Minutes - 02/27/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

February 27, 2024

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, February 27, 2024. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:00 PM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Nolan Torbert, Rene Waldrop (Virtual), Deborah Hand, Marguerite White, and Robert Smith

Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff - Virtual)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Hand seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the January 30, 2024, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved that the Minutes be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment
Commissioners were provided an update on the Ridgecrest Phase l redevelopment. They were informed the 2024 LIHTC application was submitted. There was discussion regarding ADEM's approval, the City of Auburn's financial support, and other relevant topics were discussed.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity
Commissioners were provided a copy of the Accounts Receivable Report. The report reflected expense reimbursements through November 2023.

B. AHA Business Activity: December 2023
Commissioners were provided a copy of the Business Activity's December 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

C. Multifamily Housing Department: AHA Development LLC: December 2023
Commissioners were provided a copy of the AHA Development LLC's December 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

D. HCV Program: December 2023
Commissioners were provided a copy of the HCV Department's December 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

Wendy Cochran (COO) reviewed all financial reports. There was various discussion regarding the reports. Wendy Cochran left the meeting after reviewing the reports. 

Due to file size, detailed financial reports were emailed to the Board before the meeting.

NEW BUSINESS
A. Resolution FYE2024-013: ADCC Agreement Revision
Resolution FYE2024-013 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Chairperson Smith informed the Board that the resolution is to approve the revision of current schedule of maintenance charges for ADCC. There was various discussion.

Chairperson Smith asked for a motion to approve Resolution FYE2024-013. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Next Meeting
The next Regular Meeting will be held on Tuesday, March 26, 2024. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management and Maintenance Divisions
Property Management Report: No report.
Maintenance Report: No report.
Resident Services Report: No report.

B. HCV Department
Commissioners were given a copy of the HCV Department report. The report reflected vouchers leased through January 2024. The report was reviewed and discussed.

C. Technology Update
Commissioners were given a copy of the Technology Update report. The report reflected information regarding the electrical, Wi-Fi, and surveillance camera installation.

D. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report provided an update on staffing the 2024 conference schedule, and other relevant information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

There was discussion regarding the 2024 Annual Board Meeting and utilizing a Board portal. The Board opted to continue to receive paper copies of the Board meeting packet.

ADJOURNMENT

Chairperson Smith thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Hand moved that the meeting be adjourned, Commissioner Waldrop seconded. The meeting was adjourned at 12:47 PM.