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AHA Minutes - 01/30/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

January 30, 2024

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, January 30, 2024. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:01 PM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Nolan Torbert, Rene Waldrop, Deborah Hand, and Robert Smith
Board Members Absent: Marguerite White
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), Tabitha Griffin (Staff), Wendy Cochran (Staff - Virtual), Bruce Morgan (TMO - Virtual), Jack Popper (TMO - Virtual), Tracey Scott (Urban Practice - Virtual) and Jim Haley (Urban Practice - Virtual)


APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. The Agenda was revised to move the Ridgecrest Redevelopment Update after Public Comments. Chairperson Smith asked for a motion to approve the revised Agenda. Commissioner Waldrop moved that the Agenda be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the October 31, 2023 Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner Torbert moved that the Minutes be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment
The Michaels Organization (TMO) and Urban Practice (UP) provided an update and proposed modifications for the Ridgecrest Phase l redevelopment. There was various discussion. TMO and UP departed the meeting after the discussion. The Board's vote regarding the modification recommendation is reflected under New Business, Resolution FYE2024-012.

Chairperson Smith departed the meeting after the vote and Vice Chairperson Torbert presided over the meeting.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity
Commissioners were provided a copy of the Accounts Receivable Report. The report reflected expense reimbursements through November 2023.

B. AHA Business Activity: September - November 2023
Commissioners were provided a copy of the Business Activity's September - November 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

C. Multifamily Housing Department: AHA Development LLC: September - November 2023 Commissioners were provided a copy of the AHA Development LLC's September - November 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

D. HCV Program: September - November 2023 Commissioners were provided a copy of the HCV Department's September - November 2023 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

Wendy Cochran (COO) reviewed all financial reports. There was various discussion regarding the reports. Wendy Cochran left the meeting after reviewing the reports. Due to file size, detailed financial reports were emailed to the Board before the meeting.

NEW BUSINESS

A. Resolution FYE2024-009: HCV TBV 2024 Utility Allowances
Resolution FYE2024-009 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the 2024 Utility Allowances for the HCV
tenant-based voucher program. There was various discussion.

Vice Chairperson Smith asked for a motion to approve Resolution FYE2024-009. Commissioner Waldrop moved that the resolution be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the
resolution approved.

B. Resolution FYE2024-010: Memorial - Laura Squiers
Resolution FYE2024-010 was introduced by Vice Chairperson Torbert. Commissioners were provided a copy of the resolution. Secretary/Treasurer Tolbert informed the Board the resolution recognizes Laura Squires' contributions over the course of her career and honors her loyal and dedicated service to the Auburn Housing Authority.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2024-010. Commissioner Waldrop moved that the resolution be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the
resolution approved.

C. Resolution FYE2024-011: Retirement - Sandra Sanders
Resolution FYE2024-011 was introduced by Vice Chairperson Torbert. Commissioners were provided a copy of the resolution. Secretary/Treasurer Tolbert informed the Board the resolution recognizes Sandra Sanders' 29-year retirement from the Auburn Housing Authority. She was honored with a retirement reception on January 25, 2024.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2024-011. Commissioner Waldrop moved that the resolution be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the
resolution approved.

D. Resolution FYE2024-012: Ridgecrest Redevelopment Phase 1 Modification
Resolution FYE2024-012 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve modifying the Ridgecrest Phase 1 redevelopment site plan as follows:

Original Site Plan Revised Site Plan
Number of Units: 62 Number of Units: 56
Parcel: B and C Parcel: B

Chairperson Smith asked for a motion to approve Resolution FYE2024-012. Commissioner Waldrop moved that the resolution be approved. Commissioner Torbert seconded said motion and Commissioners Waldrop, Torbert and Hand voted aye; Commissioner Smith abstained. Chairperson Smith declared the resolution approved.

E. Next Meeting
The next Regular Meeting will be held on Tuesday, February 27, 2024. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management and Maintenance Divisions

Property Management Report: No report.
Maintenance Report: No report.
Resident Services Report: The report reflected programs and services for December 2023. The In-House Transportation Program will be implemented February 1, 2024.

B. HCV Department
Commissioners were given a copy of the HCV Department report. The report reflected vouchers leased through December 2023. The report was reviewed and discussed.

C. Technology Update
Commissioners were given a copy of the Technology Update report. There was discussion regarding the Wi-Fi implementation and installation of additional surveillance cameras.

D. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. The report provided an update on the FYE2023 audit and staffing. 

Commissioners were provided with the 2024 conference schedule. Vice Chairperson Torbert gave an update on 2024 PHADA Commissioner's Conference. 

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner Hand seconded. The meeting was adjourned at 2:28 PM.