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AHA Minutes - 03/25/2025

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

March 25, 2025

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, March 25, 2025. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.


CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:00 PM by Chairperson Robert Smith.

ROLL CALL

Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White, Robert Smith, and Nolan Torbert
Board Members Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff-Virtual) and Michael Ozment (Auditor-
Virtual)

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner Torbert moved that the Agenda be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the February 25, 2025, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the Minutes. Commissioner White moved that the Minutes be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2024 AUDIT REVIEW: RECTOR, REEDER & LOFTON PC

The Commissioners were provided a copy of the FYE2024 audit report. Michael Ozment, an auditor from Rector, Reeder & Lofton PC, reviewed the report. There were various discussions regarding the report.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: January 2025
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements for January 2025.

B. AHA Business Activity: January 2025
Commissioners were provided a copy of the Business Activity's January 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

C. Multifamily Housing Department: AHA Development LLC: January 2025

Commissioners were provided a copy of the AHA Development LLC's January 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

D. Housing Choice Voucher Department: January 2025
Commissioners were provided a copy of the HCV Department's January 2025 Income and Expense Comparison Report and Board Operating Statement/Budget Report.

Wendy Cochran (COO) reviewed all financial reports. There were various discussions regarding the reports.

Due to file size, detailed financial reports were emailed to the Board before the meeting.

UNFINISHED BUSINESS

A. Affordable Housing Update
There were various discussions regarding the proposed redevelopment.

NEW BUSINESS

A. Resolution FYE2025-019: FYE2024 Audit Report
Resolution FYE2025-019 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2024 audit report. There was 
various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2025-019. Commissioner Waldrop moved that the resolution be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2025-020: 2025 FSS Grant Award
Resolution FYE2025-020 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the 2025 FSS grant award. There were  
various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2025-020. Commissioner White moved that the resolution be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2025-021: Tenant Write-Offs
Resolution FYE2025-021 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the AHA Development LLC Tenant Write-
Offs in the amount of $4,193.90. There was various discussion.

Chairperson Smith asked for a motion to approve Resolution FYE2025-021. Commissioner Waldrop moved that the resolution be approved. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2025-022: Five-Year (2025 - 2029) HUD Plan, FYB2025 HUD Annual Plan and FYB2025 MTW Supplement
Resolution FYE2025-022 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Five-Year (2025 - 2029) HUD Plan, FYB2025 HUD Annual Plan and FYB2025 MTW Supplement. There were various discussions.

Chairperson Smith asked for a motion to approve Resolution FYE2025-022. Commissioner Torbert moved that the resolution be approved. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

E. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, April 29, 2025.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased and work orders  completed through February 2025, and other updates. The report was reviewed and there was discussion.

B. HCV Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through February 2025. The report was reviewed and there was discussion.

C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, separations, restructuring, vacancies, and other updates. The report was reviewed and there was discussion.

D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for February 2025. The report was reviewed and there was discussion.

E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included HUD and compliance camera updates, upcoming events, the 2025 conference schedule, and other relevant information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 12:54 PM.