AHA Minutes - 2/25/2025
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting
February 25, 2025
The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, February 25, 2025. The meeting was held at the Auburn Housing
Authority located at 931 Booker Street, Auburn, AL 36832.
CALL TO ORDER
The Board of Commissioner's Regular Meeting was called to order at 12:00 PM by Vice-Chairperson Nolan Torbert.
ROLL CALL
Board Members Present: Rene Waldrop, Deborah Hand, Marguerite White, and Nolan Torbert
Board Members Absent: Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff-Virtual) and Michael Syme (Attorney-Virtual)
APPROVAL OF THE AGENDA
Vice-Chairperson Torbert asked if there were any changes to the Agenda. Commissioner Waldrop asked the Board to amend the Agenda to move the Unfinished Business after the Public Comments. Vice-Chairperson Torbert asked for a motion to approve the amendment of the Agenda. Commissioner Waldrop moved that the amendment of the Agenda be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the amended Agenda approved.
APPROVAL OF MINUTES
Vice-Chairperson Torbert asked if there were any corrections to the January 28, 2025, Regular Meeting Minutes. There were no corrections. Vice-Chairperson Torbert asked for a motion to approve the Minutes. Commissioner Waldrop moved that the Minutes be approved. Commissioner White seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
UNFINISHED BUSINESS
A. Affordable Housing Update
Commissioners were given a copy of the draft Master Development Agreement (MDA) indicating the changes the developers would like to make. Attorney Michael Syme elaborated on the updates/changes regarding the proposed redevelopment and informed the Board of what is to be expected. The MDA was reviewed and discussed.
FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity: November - December 2024
Commissioners were provided with a copy of the Accounts Receivable Report. The report reflected expense reimbursements for November 2024 and December 2024.
B. AHA Business Activity: November - December 2024
Commissioners were provided a copy of the Business Activity's November -December 2024 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
C. Multifamily Housing Department: AHA Development LLC: November - December 2024
Commissioners were provided a copy of the AHA Development LLC's November -December 2024 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
D. Housing Choice Voucher Department: November - December 2024
Commissioners were provided a copy of the HCV Department's November -December 2024 Income and Expense Comparison Report and Board Operating Statement/Budget Report.
Wendy Cochran (COO) reviewed all financial reports. There was various discussions regarding the reports.
Due to file size, detailed financial reports were emailed to the Board before the meeting.
NEW BUSINESS
A. Resolution FYE2025-018: Maintenance Policy Revision Resolution FYE2025-018 was introduced by Vice-Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the Maintenance Policy revision. There
was various discussions.
Vice-Chairperson Torbert asked for a motion to approve Resolution FYE2025-018. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Vice-Chairperson Torbert declared the resolution approved.
B. Next Meeting
The next Regular Meeting will be held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL on Tuesday, March 25, 2025.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased, work orders completed through January 2025, and other updates. The report was reviewed.
B. HCV Department
Commissioners were given a copy of the HCV Department Report. The report reflected vouchers leased through January 2025. The report was reviewed.
C. Human Resources Department
Commissioners were given a copy of the Human Resources Department Report. The report reflected staff updates, promotions, separations, restructuring, and vacancies. The report was reviewed.
D. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected resident activities and events for January 2025. The report was reviewed.
E. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. The report included HUD and compliance camera updates, the 2025 conference schedule, CEO's upcoming travel and other relevant information.
A copy of all reports and supporting documentation are attached and made a part of the Minutes.
ADJOURNMENT
Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice-Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 1:10 PM.