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LHA Minutes - 09/11/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting

September 11, 2024

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, September 11, 2024. The meeting was held at the LaFayette Housing Authority's Administration
Office located at 301 First Avenue, LaFayette, AL 36862.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:31 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Barbara Leverett, Martha Holloway, Peggy King, and Elton Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Wendy Cochran (Staff-Virtual)
Commissioners Absent: Mary Owens-Lyerly
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the June 12, 2024, Annual Meeting Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Elton Holloway moved that the June 12, 2024, Minutes be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through May 2024. The report was reviewed and discussed.

B. General Fund: May 2024
Commissioners were provided a copy of the May 2024 financial reports; detailed financial reports were forwarded via email. Wendy Cochran, COO, reviewed the Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report and asked if there were any  questions.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

A. RESOLUTION FYE2025-001: FYE2024 Performance Criteria and Distribution
Resolution FYE2025-001 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYB2024 Performance Criteria and Distribution. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-001. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

B. RESOLUTION FYE2025-002: Tenant Write-Offs
Resolution FYE2025-002 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the tenant write-offs in the amount of $44.00. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-002. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

C. Next Meeting
The next Board meeting will be held on March 19, 2025, at 12:30 pm. The date and time are subject to change. A Special Meeting will be held if time-sensitive items require Board action.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Multifamily Housing Department-Property Management Division Report. The report reflected units leased through July 2024. The report was reviewed.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Multifamily Housing Department Maintenance Division Report. The report reflected an overview of work orders completed through July 2024. The report
was reviewed.

C. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events through July 2024.

D. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, technology, upcoming conference schedules, and other miscellaneous information.

There was various discussion regarding other programs and services.
Secretary/CEO Tolbert thanked the Board for attending the meeting.
A copy of the reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Elton Holloway made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 2:06 pm.