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LHA Minutes - 04/08/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting

April 8, 2024

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Monday, April 8, 2024. The meeting was held at the LaFayette Housing Authority's Administration Office
located at 301 First Avenue, LaFayette, AL 36862.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:31 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Barbara Leverett, Martha Holloway, Peggy King, Mary Owens-Lyerly and Elton Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran(Staff-Virtual) and Michael Ozment (Auditor-Virtual)
Commissioners Absent: None
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner Peggy King seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the September 6, 2023, Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Martha Holloway moved that the September 6, 2023, Minutes be approved as received. Commissioner Peggy King seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2023 AUDIT REVIEW: RECTOR, REEDER & LOFTON PC

The Commissioners were provided a copy of the FYE2023 Audit report. Michael Ozment, an auditor from Rector, Reeder & Lofton PC, reviewed the report in detail and informed the Commissioners that there were no findings. There were various discussions regarding the report.

FINANCIAL REPORTS

A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through January 2024. The report was reviewed and discussed.

B. General Fund: June 2023 - January 2024
Commissioners were provided a copy of the June 2023 - January 2024 financial reports; detailed financial reports were forwarded via email. Wendy Cochran, COO, reviewed the Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report and asked if there were any questions.

Chairperson Leverett asked for a motion to approve the financial  reports. Commissioner Mary Owens-Lyerly moved that the financial reports be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the financial reports approved. 

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

A. RESOLUTION FYE2024-003: FYE2023 Audit
Resolution FYE2024-003 was introduced by Chairperson Leverett.  Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2023 Audit report. The  information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2024-003. Commissioner Mary Owens-Lyerly moved that the resolution be approved as received. Commissioner Peggy King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

B. RESOLUTION FYE2024-004: Tenant Write-Offs
Resolution FYE2024-004 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the tenant write-offs in the amount of  $3,362.99. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2024-004. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

C. Next Meeting
The next Board meeting will be held on June 12, 2024, at 12:30 pm. The date and time are subject to change. If the meeting is cancelled, a Special Meeting will be held if time-sensitive items require Board action.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
No Report.

B. Multifamily Housing Department: Maintenance Division
No Report.

C. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events.

D. Technology Update
Commissioners were given a copy of the Technology Update Report. The report reflected information regarding the agreement with Spectrum, the procurement, installation of the Wi-Fi connection for all
three sites and compliance camera installation.

E. Miscellaneous
Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, upcoming conferences schedules, and other miscellaneous information.

There was various discussion regarding other programs and services.
Secretary/CEO Tolbert thanked the Board for attending the meeting.
A copy of the reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Elton Holloway made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 1:50 pm.