Skip to Main Content
menu
 Auburn, LaFayette & Roanoke Housing Authority Mobile Logos
menu
Like us on Facebook

LHA Minutes - 09/06/2023

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting

September 6, 2023

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, September 6, 2023. The meeting was at the LaFayette Housing Authority's Administration Office located at 301 First Avenue, LaFayette, AL 36862.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:28 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Barbara Leverett, Martha Holloway, Peggy King, and Elton Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer)
Commissioners Absent: Mary Owens-Lyerly
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the June 21, 2023 Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Martha Holloway moved that the June 21, 2023 Minutes be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Secretary/Treasurer Tolbert informed the Board the accounts payable balances are current for expenses through May 2023. The report was reviewed and discussed.

B. General Fund: April - May 2023
Commissioners were provided a copy of the April - May 2023 financial reports; detailed financial reports were forwarded via email. Secretary/Treasurer Tolbert reviewed the Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report and asked if there were any questions.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. RESOLUTION FYE2024-001: FYE2023 Performance Award
Resolution FYE2024-001 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting  documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2023 Performance Award criteria and distribution. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2024-001. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

Secretary/Treasurer Tolbert thanked the Board for awarding staff for their hard work.

B. RESOLUTION FYE2024-002: Tenant Write-Offs
Resolution FYE2024-002 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the tenant write-offs in the amount of $1,805.00. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2024-002. Commissioner Elton Holloway moved that the resolution be approved as received. Commissioner Martha Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

C. Next Meeting
The next Board meeting will be held on December 20, 2023, at 12:30 pm. The date and time are subject to change due to the Christmas holidays. If the meeting is cancelled, a Special Meeting will be held if time-sensitive items require Board action.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which reflected an average occupancy rate of 95% through July 2023. The report was reviewed and discussed.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which reflected an average work order completion rate of 118% through July 2023.

C. Miscellaneous
Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, surveillance cameras, Wi-Fi initiatives, and other miscellaneous information.

There was various discussion regarding other programs and services.

D. 2023 AAHRA Conference Update
Chairperson Leverett provided the Board with an update regarding the 2023 AAHRA Conference. Commissioners were provided copies of material from the conference.

Secretary/Treasurer Tolbert reported that LHA received the Newsletter of the Year Award (small PHA category) during the conference. She also thanked Commissioner Leverett for attending the conference. 

Secretary/CEO Tolbert thanked the Board for attending the meeting.

A copy of the reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Elton Holloway made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 1:52 pm.