LHA Minutes - 03/15/2023
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting
March 15, 2023
The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, March 15, 2023. The meeting was held at the LaFayette Housing Authority's Administrative Office located at 301 First Avenue, LaFayette, AL 36862.
CALL TO ORDER
The Board of Commissioner's Regular Meeting was called to order at 12:29 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.
ROLL CALL
Commissioners Present: Barbara Leverett, Martha Holloway, Peggy King, and Mary Owens-Lyerly
Others Present: Sharon Tolbert (Secretary/Treasurer)
Commissioners Absent: Elton Holloway
There was a quorum for the purpose of conducting business.
APPROVAL OF THE AGENDA
Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Martha Holloway moved that the Agenda be approved. Commissioner Lyerly seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.
APPROVAL OF MINUTES
Chairperson Leverett asked if there were any changes to the September 14, 2022 Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Lyerly moved that the September 14, 2022 Minutes be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FYE2022 Audit Review
Dale Rector of Rector, Reeder & Lofton PC reviewed the FYE2022 audit report via conference all. There were various discussions regarding the audit report. Mr. Rector commended the LHA for its financial performance. The Board commended staff for their hard work during FYE2022.
FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Secretary/Treasurer Tolbert informed the Board the accounts payable balances are current for expenses through January 2023. Secretary/Treasurer Tolbert reviewed the report and asked if there were any questions.
B. General Fund: June 2022 - January 2023
Commissioners were provided a copy of the June 2022 - January 2023 financial reports; detailed financial reports were forwarded via email. Secretary/Treasurer Tolbert reviewed the Income and Expense Comparison Report and Board Operating Statement/Budget Report and asked if there were any questions.
A copy of the financial reports is attached and made a part of the Minutes.
Chairperson Leverett asked for a motion to accept the financial reports. Commissioner Martha Holloway moved that the resolution be approved as received. Commissioner Lyerly seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
A. RESOLUTION FYE2023-002: FYE2022 Audit Report
Resolution FYE2023-002 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2022 Audit.
Chairperson Leverett asked for a motion to approve Resolution FYE2023-002. Commissioner Lyerly moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
B. RESOLUTION FYE2023-003: Tenant Write-Offs
Resolution FYE2023-002 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the tenant write-offs in the amount of $695.
Chairperson Leverett asked for a motion to approve Resolution FYE2023-002. Commissioner Lyerlymoved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.
C. 2023 PHADA Commissioner's Conference Update
Chairperson Leverett provided an update on the 2023 PHADA Commissioner's Conference. There was various discussion.
D. Next Meeting
The next Board will be held on June 21, 2023, at 12:30 pm. Lunch will be served at 12:00 pm. A Special Meeting will be held if time-sensitive items require Board action.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which reflected an average occupancy rate of 95% through February 2023. The report was reviewed and discussed.
Secretary/Treasurer Tolbert discussed strategies to improve occupancy rates.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which reflected an average work order completion rate of 106% through February 2023. There was various discussion about reporting and completing work orders.
C. Miscellaneous
Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included staff updates and the 2023 conference schedule. Commissioners Leverett and Lyerly expressed interest in attending the 2023 PHADA Annual Convention.
Secretary/CEO Tolbert thanked the Board for attending the meeting.
A copy of all departmental reports is attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Leverett asked for a motion to adjourn. Commissioner Lyerly made a motion to adjourn; Commissioner Martha Holloway seconded. The meeting was adjourned at 1:47 pm.