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RHA Minutes - 09/14/2023

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

September 14, 2023

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Thursday, September 14, 2023. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.

 

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:31 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, and Scot Thomason
Commissioners Absent: Patrice Awbrey
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), and Wendy Cochran (Staff - virtual)

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Thomason moved that the Agenda be approved. Commissioner Joiner seconded the said motion and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the June 8, 2023, Annual Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the June 8, 2023 Minutes. Commissioner Thomason moved that the Minutes be approved as received. Commissioner Joiner seconded the said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

A. General Fund: April - May 2023
Commissioners were provided a copy of the detailed April - May 2023 financial reports via email. The Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report were available at the meeting. Wendy Cochran (COO) reviewed the financial reports. There was various discussion.

B. Capital Fund Program (CFP) Reports: 2018 - 2023
Commissioners were given a copy of the CFP 2018 - 2023 grant reports. Wendy Cochran (COO) reviewed the CFP reports. There was various discussion.

A copy of the financial reports is attached and made a part of the Minutes. Wendy Cochran (COO) left the meeting after reviewing the reports.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS

A. Resolution FYE2024-001: 2023 Flat Rent and Utility Allowance Schedules (Revised)
Resolution FYE2024-001 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the revised 2023 Flat Rent and Utility Allowance Schedules. The schedules were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-001. Commissioner Joiner moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2024-002: FYE2023 Performance Award
Resolution FYE2024-002 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2023 Performance Award. The criteria and distribution schedule were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-002. Commissioner Thomason moved that the resolution be approved as received. Commissioner Nunn seconded said motion. Commissioners Lambert, Thomason and Nunn voted aye; Commissioner Joiner voted nay. Majority ruled and motion passed. Chairperson Lambert declared the resolution approved. 

Secretary/Treasurer Tolbert thanked the Board for awarding staff for their hard work.

C. Next Meeting
The next Board meeting will be held December 14, 2023. The meeting may be rescheduled due to the holidays. A Special Meeting will be held for time-sensitive action items.

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through FYE2024. The report reflected an average monthly occupancy rate of 96% for July - August 2023. Secretary/Treasurer Tolbert reviewed the report. There was various discussion regarding the report and property management functions.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through FYE2024. The report reflected an average monthly work order completion rate of 95% for July - August 2023. Secretary/Treasurer Tolbert reviewed the report. There was various discussion regarding the report and maintenance functions.

C. Multifamily Housing Department: Resident Services
Commissioners were given a copy of the Resident Services Report which covered activities in August 2023. The report reflected 14 children attended the School Supply Giveaway event. There were various discussions about the event.

D. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report which included topics concerning staffing, security and Wi-Fi initiatives, and upcoming conferences.

Secretary/Treasurer Tolbert thanked the Board for attending the meeting.

The department and miscellaneous reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Thomason made a motion to adjourn; Commissioner Nunn seconded. The meeting was adjourned at 6:28 pm.