Skip to Main Content
menu
 Auburn, LaFayette & Roanoke Housing Authority Mobile Logos
menu
Like us on Facebook

RHA Minutes - 03/30/2023

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

March 30, 2023

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Thursday, March 30, 2023. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:33 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, Scot Thomason, and Patrice Awbrey
Commissioners Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), Wendy Cochran (Staff), and Dale Rector

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Joiner moved that the Agenda be
approved. Commissioner Awbrey seconded the said motion and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the September 8, 2022, Regular Meeting Minutes and the November 7, 2022 Special Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the September 8, 2022 and November 7, 2022 Minutes. Commissioner Thomason moved that the Minutes be approved as received. Commissioner Awbrey seconded the said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2022 Audit Review

Dale Rector of Rector, Reeder & Lofton PC reviewed the FYE2022 audit report via conference all. There were various discussions regarding the audit report. The audit reflected no audit findings. Mr. Rector commended the Roanoke Housing Authority (RHA) for its financial performance. The Board commended staff for their hard work during FYE2022. Dale Rector existed the meeting after reviewing the audit.

FINANCIAL REPORTS

A. General Fund: June 2022 - January 2023
Commissioners were provided a copy of the detailed June 2022 - January 2023 financial reports via email. The Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report were available at the meeting. Wendy Cochran (COO) reviewed the financial reports and asked if there were questions.

B. Capital Fund Program (CFP) Reports: 2018 - 2022
Commissioners were given a copy of the CFP 2018 - 2022 grant reports. Wendy Cochran (COO) reviewed the report and asked if there were questions.

A copy of the financial reports is attached and made a part of the Minutes. Wendy Cochran exited the meeting after reviewing the financial reports.

UNFINISHED BUSINESS

A. Security Updates
Secretary/Treasurer Tolbert informed the Board that surveillance cameras have been installed. The planning for Phase 2 is underway. It was also reported that additional outdoor streetlights are being installed as well. There were various discussions regarding security.

NEW BUSINESS

A. Resolution FYE2023-007: FYE2022 Audit Report
Resolution FYE2023-007 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2022 Audit Report.

Chairperson Lambert asked for a motion to approve Resolution FYE2023-007. Commissioner Joiner moved that the resolution be approved. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2023-008: Tenant Write-Offs
Resolution FYE2023-008 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the RHA's tenant write-offs in the amount of $42.00. The write-offs were reviewed. Secretary/Treasurer Tolbert asked if there were any questions.

Chairperson Lambert asked for a motion to approve Resolution FYE2023-008. Commissioner Awbrey moved that the resolution be approved as received. Commissioner Joiner seconded the said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

C. Resolution FYE2023-009: FYB2023 HUD Annual Plan
Resolution FYE2023-009 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the RHA's FYB2022 HUD Annual Plan. The Plan was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2023-009. Commissioner Thomason moved that the resolution be approved as received. Commissioner Awbrey seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

D. Resolution FYE2023-010: CFP 2018 - 2022 Revision and CFP 2023 - 2027 Five-Year Rolling Plan
Resolution FYE2023-010 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the revised CFP 2018 - 2022 grants. The grants were revised due to not converting to RAD PBRA. The revisions were reviewed and discussed. The CFP 2023 - 2027 Rolling Plan was reviewed and discussed as well.

Chairperson Lambert asked for a motion to approve Resolution FYE2023-010. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

E. Next Meeting
The next Board meeting will be held June 8, 2023. A Special Meeting will be held for time-sensitive action items.

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through FYE2023. The report reflected an average monthly occupancy rate of 96% through February 2023. Secretary/Treasurer Tolbert reviewed the report. There was various discussion regarding the report and property management functions.

B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through FYE2023. The report reflected an average monthly work order completion rate of 138% through February 2023.  The increase was due to completing outstanding work orders from FYE2022. Secretary/Treasurer Tolbert reviewed the report.

C. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. There was various discussion regarding other RHA business. Secretary/Treasurer Tolbert thanked the Board for attending the meeting. The departmental reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Awbrey made a motion to adjourn; Commissioner Nunn seconded. The meeting was adjourned at 6:25 pm.