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AHA Minutes - 09/26/2023

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

September 26, 2023

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama, had its Regular Meeting on Tuesday, September 26, 2023.

The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:05 pm by Vice Chairperson Nolan Torbert.

ROLL CALL

Board Members Present: Marguerite White, Nolan Torbert, Rene Waldrop, and Deborah Hand
Board Members Absent: Robert Smith
Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), and Wendy Cochran (Staff - virtual)

APPROVAL OF THE AGENDA

Vice Chairperson Torbert asked if there were any changes to the Agenda. There were no changes. Vice Chairperson Torbert asked for a motion to approve the Agenda. Commissioner White moved that the Agenda be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the Agenda approved.

APPROVAL OF MINUTES

Vice Chairperson Torbert asked if there were any corrections to the August 29, 2023 Regular Meeting Minutes. There were no corrections. Vice Chairperson Torbert asked for a motion to approve the August 29, 2023 Minutes. Commissioner White moved that the Minutes be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS

No report due to end-of-year processing.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment
There was various discussion regarding the proposed Ridgecrest redevelopment. Secretary/Treasurer Tolbert indicated that there may be a virtual Special Meeting to approve time-sensitive action items.

B. Resolution FYE2023-030: FYB2023 Budget - HCV (Correction)
Resolution FYE2023-030 was introduced by Vice Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the corrected FYB2023 HCV Budget. The correction was reviewed and discussed.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2023-030. Commissioner Waldrop moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

NEW BUSINESS

A. Resolution FYE2024-003: FYE2023 End of the Year Report Resolution FYE2024-003 was introduced by Vice Chairperson Torbert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2023 EOY Report based on the approved Five-Year Strategic Plan. The EOY Report was reviewed and discussed.

Vice Chairperson Torbert asked for a motion to approve Resolution FYE2024-003. Commissioner White moved that the resolution be approved. Commissioner Hand seconded said motion and all members voted aye. Vice Chairperson Torbert declared the resolution approved.

B. Next Meeting

The next Regular Meeting will be held on Tuesday, October 31, 2023. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management, Maintenance, and Resident Services Divisions

Property Management Report: Commissioners were given a copy of the report which covered July - August 2023 activities. Secretary/Treasurer Tolbert reviewed the report.

Maintenance Report: Commissioners were given a copy of the report which covered July - August 2023 activities. Secretary/Treasurer Tolbert reviewed the report.

Resident Services Report: The report reflected programs and services for August 2023.

B. HCV Department

Commissioners were given a copy of the HCV Department report. The report reflected vouchers leased through August 2023. The report was reviewed and discussed.

C. Miscellaneous Report

Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. The report provided an update on managed agencies, staffing, 2023 conference schedules, and other miscellaneous information.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Vice Chairperson Torbert asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 12:45 pm.