RHA Minutes - 06/10/2021
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Annual Meeting
June 10, 2021
The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama met on Thursday, June 10, 2020 via Zoom due to the COVID-19 pandemic.
CALL TO ORDER
The Board of Commissioner's Annual Meeting was called to order at 5:30 pm by Vice Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.
Secretary/Treasurer Tolbert announced Terry Kennedy's resignation from the Roanoke Housing Authority's (RHA) Board of Commissioner effective June 10, 2021. Commissioner Kennedy's replacement is pending.
ROLL CALL
Present: Paula Lambert, Sarah Nunn, Michael Watkins, and Alton Joiner
Others Present: Sharon Tolbert (Secretary/Treasurer) and Sandra Sanders (Staff)
Absent: Terry Kennedy
There was a quorum for the purpose of conducting business.
APPROVAL OF THE AGENDA
Vice Chairperson Lambert asked if there were any changes to the Agenda. Hearing none, Vice Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Watkins moved that the Agenda be approved. Commissioner Nunn seconded said motion and all members voted aye. Vice Chairperson Lambert declared the Agenda approved.
APPROVAL OF MINUTES
Vice Chairperson Lambert asked if there were any changes to the March 10, 2021 Regular Meeting Minutes. Hearing none, Vice Chairperson Lambert asked for a motion to approve the March 10, 2021 Minutes. Commissioner Watkins moved that the Minutes be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Vice Chairperson Lambert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. General Fund: January - April 2021
Commissioners were provided a copy of the January - April 2021 Income and Expense Comparison Report and Board Operating Statement/Budget Report. Detailed financial reports were emailed to
Commissioners prior to the meeting. Secretary/Treasurer Tolbert reviewed April's income and expense line items and asked if there were questions regarding the January - April financial reports.
B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP 2018 - 2020 grant report. Secretary/CEO Tolbert reviewed the grant balances. It was reported the grant balances will be drawn as part of the RAD PRBRA closing.
A copy of the financial reports are attached and made a part of the Minutes.
UNFINISHED BUSINESS
A. RAD Update
Commissioners were provided an update of the RAD PBRA closing. Secretary/Treasurer Tolbert reviewed the timeline. It is estimated RHA will close its RAD transaction by December 2021.
B. COVID-19 Update Report
The Board was provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report.
A copy of the Unfinished Business reports are attached and made a part of the Minutes.
NEW BUSINESS
A. Resolution FYE2021-006: FYB2020 Annual Budget Adjustments
Resolution FYE2021-006 was introduced by Vice Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is to approve the FYB2020 Annual Budget Adjustments. Secretary/Treasurer Tolbert reviewed the adjustments and asked if there were any questions.
Vice Chairperson Lambert asked for a motion to approve Resolution FYE2021-006. Commissioner Joiner moved that the resolution be approved as received. Commissioner Watkins seconded said motion
and all members voted aye. Vice Chairperson Lambert declared the resolution approved.
B. Resolution FYE2021-007: FYB2021 Annual Budget
Resolution FYE2021-007 was introduced by Vice Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is to approve the FYB2021 Annual Budget. Secretary/Treasurer Tolbert reviewed the budget. There was
various dialogue regarding the proposed budget.
Vice Chairperson Lambert asked for a motion to approve Resolution FYE2021-007. Commissioner Joiner moved that the resolution be approved as received. Commissioner Watkins seconded said motion
and all members voted aye. Vice Chairperson Lambert declared the resolution approved.
C. Resolution FYE2021-008: COVID19 Waivers PIH 2021-014
Resolution FYE2021-008 was introduced by Vice Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is to approve the COVID19 Waivers cited at PIH 2021-014. Secretary/Treasurer Tolbert stated the waivers may be utilized if it's feasible for RHA to implement.
Vice Chairperson Lambert asked for a motion to approve Resolution FYE2021-008. Commissioner Watkins moved that the resolution be approved as received. Commissioner Nunn seconded said motion
and all members voted aye. Vice Chairperson Lambert declared the resolution approved.
D. Resolution FYE2021-009: Elect Chairperson and Vice Chairperson
Resolution FYE2021-009 was introduced by Vice Chairperson Lambert. Secretary/Treasurer Tolbert reported the resolution is to elect a Chairperson and Vice Chairperson for July 1, 2021 - June 30, 2022. Commissioner Paula Lambert was nominated as Chairperson and Commissioner Sarah Nunn was nominated Vice Chairperson. They both accepted their respective nomination.
Vice Chairperson Lambert asked for a motion to approve Resolution FYE2021-009 to Elect Paula Lambert as Chairperson and Sarah Nunn as Vice Chairperson. Commissioner Watkins moved that the resolution be approved as received. Commissioner Joiner seconded said motion and all members voted aye. Vice Chairperson Lambert declared the resolution approved.
E. FYE2021 Performance Award Discussion
There was a lengthy discussion regarding the FYE2021 Performance Award. It was determined the Board will need additional information before a decision is finalized. Secretary/Treasurer Tolbert will provide more information after meeting with Auburn and LaFayette's Board of Commissioners.
F. Next Meeting
The next Board meeting will be held on September 10, 2021 at 5:30 pm. The Board opted to meet onsite at the Judicial Center in an effort to comply with social distancing. Staff will follow-up with the Judicial Center to confirm availability.
A copy of the New Business resolutions and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multi-Family Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through May 2021. Secretary/Treasurer Tolbert reviewed the report.
B. Multi-Family Housing Department: Maintenance Division
The Maintenance report was inadvertently omitted from the Board packet. Secretary/Treasurer Tolbert apologized for the oversight. The report was emailed to the Commissioners following the meeting.
C. Miscellaneous
2021 AAHRA Conference: Secretary/Treasurer Tolbert informed the Board to contact Sandra Sanders if they were interested in attending the 2021 AAHRA Conference.
Board Follow-up: March 10, 2021 Meeting: Secretary/Treasurer Tolbert confirmed if there were any outstanding Board follow-up items that have not been addressed. The Board confirmed there were no
outstanding items.
Secretary/CEO Tolbert thanked the Board for participating in the meeting.
A copy of all of the departmental reports are attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Vice Chairperson Lambert asked for a motion to adjourn. Commissioner Nunn made a motion to adjourn; Commissioner Joiner seconded. The meeting was adjourned at 6:48 pm.