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RHA Minutes - 03/10/2021

MINUTES
THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting
March 10, 2021

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama met on Thursday, March 10, 2020, via Zoom due to the COVID-19 pandemic.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:30 pm by Chairperson Terry Kennedy. Sharon Tolbert, CEO acted as Secretary/Treasurer.

Commissioner Alton Joiner was welcomed to the Roanoke Housing Authority's (RHA) Board of Commissioners.

ROLL CALL

Present: Terry Kennedy, Sarah Nunn, Michael Watkins, and Alton Joiner
Others Present: Sharon Tolbert, Sandra Sanders, Dale Rector, and Wendy Cochran
Absent: Paula Lambert
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Kennedy asked if there were any changes to the Agenda. Hearing none, Chairperson Kennedy asked for a motion to approve the Agenda. Commissioner Nunn moved that the Agenda be approved. Commissioner Watkins seconded said motion and all members voted aye. Chairperson Kennedy declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Kennedy asked if there were any changes to the September 10, 2020 Regular Meeting Minutes. Hearing none, Chairperson Kennedy asked for a motion to approve the September 10, 2020 Minutes. Commissioner Watkins moved that the Minutes be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Kennedy declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

UNFINISHED BUSINESS

A. RAD Update
Commissioners were provided an update of the RAD PBRA closing. Secretary/Treasurer Tolbert reviewed the timeline. It is estimated RHA will close its RAD transaction by October 2021.

B. COVID-19 Update Report
The Board was provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report.

C. Board Follow-Up
Secretary/Treasurer Tolbert confirmed if there were any outstanding Board follow-up items that needed to be addressed since the September meeting. The Board confirmed there was no outstanding items.

A copy of the Unfinished Business reports are attached and made a part of the Minutes.

NEW BUSINESS

A. Resolution FYE2021-002: FYE2020 Audit Report
Resolution FYE2021-002 was introduced by Chairperson Kennedy. Commissioners were provided a copy of the resolution and audit report. Dale Rector with Rector, Lofton & Reeder PC reviewed the highlights of the audit report and was available for questions. Mr. Rector commended the CEO and staff on an exemplary audit. It was stated RHA operates with integrity and honesty. Secretary/Treasurer Tolbert thanked Mr. Rector for the positive feedback. Mr. Rector exited the meeting at 5:58 pm.

Chairperson Kennedy asked for a motion to approve Resolution FYE2021-002. Commissioner Nunn moved that the resolution be approved as received. Commissioner Watkins seconded said motion and all members voted aye. Chairperson Kennedy declared the resolution approved.

B. Resolution FYE2021-003: FYB2021 HUD Annual Plan
Resolution FYE2021-003 was introduced by Chairperson Kennedy. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is to approve the FYB2021 HUD Annual Plan. The Board was provided a copy of the Plan that will be submitted to HUD and the detailed Plan that is available for public review. Secretary/Treasurer Tolbert reviewed both Plans and asked if there were any questions.

Chairperson Kennedy asked for a motion to approve Resolution FYE2021-003. Commissioner Watkins moved that the resolution be approved as received. Commissioner Joiner seconded said motion and all members voted aye. Chairperson Kennedy declared the resolution approved.

C. Resolution FYE2021-004: FYB2021 CFP Annual Plan and 5-Year (FYB2021 - FYB2025) CFP Rolling Plan
Resolution FYE2021-004 was introduced by Chairperson Kennedy. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is to approve the CFP FYB2021 Annual Plan and 5-Year Plan. Secretary/Treasurer Tolbert reviewed both Plans and asked if there were any questions.

Chairperson Kennedy asked for a motion to approve Resolution FYE2021-004. Commissioner Nunn moved that the resolution be approved as received. Commissioner Watkins seconded said motion and all members voted aye. Chairperson Kennedy declared the resolution approved.

D. Resolution FYE2021-005: Tenant Write-Offs
Resolution FYE2021-005 was introduced by Chairperson Kennedy. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert reported the resolution is for tenant write-offs in the amount of $27.33. Secretary/Treasurer Tolbert reviewed write-offs and asked if there were any questions.

Chairperson Kennedy asked for a motion to approve Resolution FYE2021-005. Commissioner Joiner moved that the resolution be approved as received. Commissioner Watkins seconded said motion and all members voted aye. Chairperson Kennedy declared the resolution approved.

E. Next Meeting
The next Board meeting will be held on June 10, 2021, at 5:30 pm.
A copy of the New Business resolutions and supporting information are attached and made a part of the Minutes.

FINANCIAL REPORTS

A. Financial Reports: June 2020 - December 2020
Commissioners were provided a copy of the June 2020 - December 2020 Income and Expense Comparison, Board Operating Statement/Budget, and Board Operating Statement Detail reports. Secretary/Treasurer Tolbert reviewed the income and expense line items. Finance Director, Wendy Cochran, was also available to answer questions. There was various discussion regarding the financial reports. Ms. Cochran exited the meeting after answering questions.

B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP 2018 - 2020 grant report. Secretary/CEO Tolbert reviewed the grant balances. It was reported the grant balances will be drawn as part of the RAD PRBRA closing.

C. CARES Act/COVID-19 Funding
Commissioners were given a copy of the CARES Act funding report. Secretary/Treasurer Tolbert reported the funding will be used for preparing, preventing, and responding to the COVID-19 pandemic and other related expenses.

A copy of the financial reports are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multi-Family Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through February 2021. Secretary/Treasurer Tolbert reviewed the report.

B. Multi-Family Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through February 2021Secretary/Treasurer Tolbert reviewed the report.

C. Miscellaneous
Newsletter: Secretary/Treasurer Tolbert confirmed Commissioners received their Winter 2021 newsletter and asked for feedback if additional information need to be included in future publications.
Secretary/CEO Tolbert thanked the Board for participating in the meeting.

A copy of all of the departmental reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Kennedy asked for a motion to adjourn. Commissioner Watkins made a motion to adjourn; Commissioner Joiner seconded. The meeting was adjourned at 6:43 pm.