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LHA Minutes - 03/19/2025

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF LAFAYETTE
The Board of Commissioner's Regular Meeting

March 19, 2025

The Board of Commissioners of the Housing Authority of the City of LaFayette, Alabama met on Wednesday, March 19, 2025. The meeting was held at the LaFayette Housing Authority's Administration Office located at 301 First Avenue, LaFayette, AL 36862.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at  12:30 pm by Chairperson Barbara Leverett. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Barbara Leverett, Mary Owens-Lyerly, Peggy King, and Elton Holloway
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), Wendy Cochran (Staff-Virtual) and Michael Ozment (Auditor-Virtual) Commissioners Absent: Martha Holloway

There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Leverett asked if there were any changes to the Agenda. There were no changes. Chairperson Leverett asked for a motion to approve the Agenda. Commissioner Elton Holloway moved that the Agenda be approved. Commissioner Owens-Lyerly seconded said motion and all members voted aye. Chairperson Leverett declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Leverett asked if there were any changes to the September 11, 2024, Annual Meeting Minutes. There were no changes. Chairperson Leverett asked for a motion to approve the Minutes. Commissioner Owens-Lyerly moved that the September 11, 2024, Minutes be approved as received. Commissioner Elton Holloway seconded said motion and all members voted aye. Chairperson Leverett declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2024 AUDIT REVIEW: RECTOR, REEDER & LOFTON PC

The Commissioners were provided a copy of the FYE2024 audit report. Michael Ozment, an auditor from Rector, Reeder & Lofton PC, reviewed the report in detail and informed the Commissioners that there were no findings. There were various discussions regarding the report.

FINANCIAL REPORTS
A. Accounts Payable Report: Auburn Housing Authority
The Board was given a copy of the Accounts Payable Report. Wendy Cochran, COO, informed the Board the accounts payable balances are current for expenses through December 2024. The report was reviewed and discussed.

B. General Fund: June 2024 - December 2024
Commissioners were provided a copy of the June - December 2024 financial reports; detailed financial reports were forwarded via email. Wendy Cochran, COO, reviewed the Income and Expense Comparison Report and Board Operating Statement/Budget Report and asked if there were any questions.

Chairperson Leverett asked for a motion to approve the financial reports. Commissioner Owens-Lyerly moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the financial reports approved.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. RESOLUTION FYE2025-003: Tenant Write-Offs
Resolution FYE2025-003 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the tenant write-offs in the amount of $2,960.00. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-003. Commissioner Owens- Lyerly moved that the resolution be approved as received. Commissioner King seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

B. RESOLUTION FYE2025-004: FYE2024 Audit Report
Resolution FYE2025-004 was introduced by Chairperson Leverett. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board that the resolution is to approve the FYE2024 Audit Report. The information was reviewed and discussed.

Chairperson Leverett asked for a motion to approve Resolution FYE2025-004. Commissioner King moved that the resolution be approved as received. Commissioner Owens-Lyerly seconded said motion and all members voted aye. Chairperson Leverett declared the resolution approved.

C. Next Meeting
The next Board meeting will be held on June 18, 2025, at 12:30 pm. The date and time are subject to change. A Special Meeting will be held if time-sensitive items require Board action.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department
Commissioners were given a copy of the Multifamily Housing Department Report. The report reflected units leased, work orders completed, units turned, and PCA updates through February 2025. The report was reviewed. 

B. Resident Services Report
Commissioners were given a copy of the Resident Services Report. The report reflected information regarding resident activities and events through February 2025. 

C. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the Miscellaneous Report which included updates regarding staff, technology, upcoming conference schedules, and other miscellaneous information.

Chairperson Leverett presented updates from the 2025 PHADA Commissioner's Conference. 

There was various discussions regarding other programs and services. Secretary/CEO Tolbert thanked the Board for attending the meeting. A copy of the reports is attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Leverett adjourned the meeting at 1:30 pm.