AHA Minutes 2022 AHA Minutes - 01/25/2022 AHA Minutes - 02/22/2022 AHA Minutes - 05/31/2022 AHA Minutes - 06/28/2022 AHA Minutes - 07/26/2022 AHA Minutes - 09/27/2022 AHA Minutes - 10/25/2022 AHA Minutes - 11/29/2022

AHA Minutes - 09/27/2022

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF AUBURN
The Board of Commissioner's Regular Meeting

September 27, 2022

The Board of Commissioners of the Housing Authority of the City of Auburn, Alabama had its Regular Meeting on Tuesday, July 26, 2022. The meeting was held at the Auburn Housing Authority located at 931 Booker Street, Auburn, AL 36832.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 12:01 pm by Chairperson Robert Smith.

ROLL CALL

Board Present: Nolan Torbert, Deborah Hand, Robert Smith, Rene Waldrop, and Marguerite White

Others Present: Sharon Tolbert (Secretary/Treasurer), Sandra Sanders (Staff), and Wendy Cochran (Staff)

Board Absent:
There was a quorum for the purpose of conducting business.

APPROVAL OF THE AGENDA

Chairperson Smith asked if there were any changes to the Agenda. There were no changes. Chairperson Smith asked for a motion to approve the Agenda. Commissioner Torbert moved that the Agenda be approved. Commissioner White seconded said motion, and all members voted aye. Chairperson Smith declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Smith asked if there were any corrections to the July 26, 2022, Regular Meeting Minutes. There were no corrections. Chairperson Smith asked for a motion to approve the July 26, 2022 Minutes. Commissioner White moved that the Minutes be approved. Commissioner Torbert seconded said motion, and all members voted aye. Chairperson Smith declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FINANCIAL REPORTS
A. Accounts Receivable Report: Business Activity
Commissioners were provided a copy of the Accounts Receivable report. The report reflected expense reimbursements through June 2022.

B. AHA Business Activity: June 2022
Commissioners were provided a copy of the Business Activity's June 2022 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

C. Multifamily Housing Department: AHA Development LLC: June 2022
Commissioners were provided a copy of the AHA Development LLC's June 2022 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

D. HCV Program: June 2022
Commissioners were provided a copy of the HCV's June 2022 June 2022 Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report.

Wendy Cochran, COO, reviewed all financial reports. There was various discussion regarding the reports. Ms. Cochran will review and follow up regarding the increase of FYE2022's employee benefits compared to FYE2021.

Due to file size, detailed financial reports were emailed to the Board before the meeting. Wendy Cochran left the meeting after reviewing the reports.

UNFINISHED BUSINESS

A. Proposed Ridgecrest Redevelopment
The Board was provided a copy of the Ridgecrest Redevelopment Report. Secretary/Treasurer Tolbert reviewed the report. There was various discussion regarding the proposed redevelopment.

NEW BUSINESS

A. Resolution FYE2023-005: AHA Development LLC Tenant Write-Offs
Resolution FYE2023-005 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve tenant write-offs for AHA Development LLC in the amount of $234.81. There was various discussion about the resolution.

Chairperson Smith asked for a motion to approve Resolution FYE2023-005. Commissioner Torbert moved that the resolution be approved. Commissioner White seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

B. Resolution FYE2023-006: HCV FSS Action Plan Revision
Resolution FYE2023-006 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the proposed revisions for the HCV FSS Action Plan Revision to include HUD's 2022 updates. The revisions were approved by HUD.

Chairperson Smith asked for a motion to approve Resolution FYE2023-006. Commissioner White moved that the resolution be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

C. Resolution FYE2023-007: HCV Homeownership Plan Revision
Resolution FYE2023-007 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve revising the HCV Homeownership Plan. The revisions were reviewed and discussed.

Chairperson Smith asked for a motion to approve Resolution FYE2023-007. Commissioner Waldrop moved that the resolution be approved as received. Commissioner Torbert seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

D. Resolution FYE2023-008: 2023 JARC Agreement
Resolution FYE2023-008 was introduced by Chairperson Smith. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the 2023 JARC Agreement with ALDOT and LRCOG. There were various discussions about the agreement.

Chairperson Smith asked for a motion to approve Resolution FYE2023-008. Commissioner White moved that the resolution be approved as received. Commissioner Waldrop seconded said motion and all members voted aye. Chairperson Smith declared the resolution approved.

E. City of Auburn: CDBG 2022 Monitoring Review
Commissioners were provided a copy of the City of Auburn's CDBG 2022 Monitoring Report. The report reflected no findings or concerns regarding the Resident Enrichment Program. Secretary/Treasurer Tolbert commended staff for a good monitoring report.

F. Next Meeting
The next Regular Meeting may be held on Tuesday, October 25, 2022. Lunch will be served at 11:30 am.

DEPARTMENT AND MISCELLANEOUS REPORTS

A. Multifamily Housing Department: Property Management and Maintenance Divisions
Commissioners were given a copy of the Multifamily Housing Department report which covered activities through August 2022. Secretary/Treasurer Tolbert reviewed the report. The Property Management report reflected an average occupancy rate at 96%.
Secretary/Treasurer Tolbert reported the challenges of receiving bids for casualty units which is affecting occupancy rates. The Maintenance report reflected an average work order completion rate at 72%. It was reported that July - August work order completion rates were lower due to staff shortage. Staff is working diligently to complete outstanding work orders.

B. HCV Department
Commissioners were given a copy of the HCV Department report. Secretary/Treasurer Tolbert reviewed the report. The report reflected vouchers leased through August 2022. Secretary/Treasurer Tolbert reported per CVR's request (HUD's consultant for HCV utilization), AHA was selected to participate in virtual sessions regarding its efforts with increasing HCV utilization.

C. Public Relations and Compliance Department
Commissioners were given a copy of the Public Relations and Compliance Department report. Secretary/Treasurer Tolbert reviewed the report. It was reported AHA hosted onsite Farmer's Markets at AHA, LHA, and RHA, 208 families benefitted from the events.

D. Miscellaneous Report
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report. The report included management agency and staff updates, upcoming events, and AHA awards.

A copy of all reports and supporting documentation are attached and made a part of the Minutes.

E. 2022 AAHRA Conference Update
Commissioners Torbert, White, and Hand provided an update on the 2022 AAHRA Conference. There was various discussion. Secretary/Treasurer Tolbert thanked the Commissioners for attending the conference and providing an update.

ADJOURNMENT

Secretary/Treasurer Tolbert thanked the Board for attending the meeting. There being no further business, Chairperson Smith asked for a motion to adjourn. Commissioner Waldrop moved that the meeting be adjourned, Commissioner White seconded. The meeting was adjourned at 1:23 pm.