RHA Minutes - 06/09/2022
MINUTES
THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Annual Meeting
June 9, 2022
The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama met on Thursday, June 9, 2022 via Zoom due to the COVID19 pandemic. The Zoom link and call-in information are below.
Join Zoom Meeting
https://us06web.zoom.us/j/95741553268?pwd=R3UyL2p0dnliT0F3d1ZwRGZZa3pkdz09
Meeting ID: 957 4155 3268
Passcode: 061021
Phone: (312) 626-6799
CALL TO ORDER
The Board of Commissioner's Annual Meeting was called to order at 5:33 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.
Commissioner Scot Thomason was welcomed by the Board. Secretary/Treasurer Tolbert thanked Commissioner Thomason for his willingness to serve on the Board.
ROLL CALL
Present: Paula Lambert, Sarah Nunn, Alton Joiner, Patrice Awbrey, and Scot Thomason
Others Present: Sharon Tolbert (Secretary/Treasurer) and Sandra Sanders (Staff)
Absent: None
APPROVAL OF THE AGENDA
Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Joiner moved that the Agenda be approved. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Lambert declared the revised Agenda approved.
APPROVAL OF MINUTES
Chairperson Lambert asked if there were any changes to the March 10, 2022, Regular Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the March 10, 2022 Minutes. Commissioner Joiner moved that the Minutes be approved as received. Commissioner Awbrey seconded said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.
PUBLIC COMMENTS
There were no public comments.
FINANCIAL REPORTS
A. General Fund: December 2021 - April 2022
Commissioners were provided a copy of the detailed December 2021 - April 2022 financial reports via email. The Income and Expense Comparison Report and Board Operating Statement/Budget Report were available at the meeting. Secretary/Treasurer Tolbert reviewed the April 2022 financial report and asked if there were questions about any of the other reports.
B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP 2018 - 2022 grant reports. Secretary/Treasurer Tolbert reviewed the grant balances. It was reported the grant balances will be drawn as part of the RAD PBRA closing.
A copy of the financial reports is attached and made a part of the Minutes.
UNFINISHED BUSINESS
A. RAD Update
Commissioners were provided an update of the RAD PBRA closing. Secretary/Treasurer Tolbert reviewed the timeline. It is estimated RHA will close its RAD transaction by December 31, 2022.
B. COVID-19 Update Report
The Board was provided a copy of the COVID-19 Update Report. Secretary/Treasurer Tolbert reviewed the report. There was various discussion about the report.
A copy of the Unfinished Business reports is attached and made a part of the Minutes.
NEW BUSINESS
A. Resolution FYE2022-012: Tenant Write-Offs
Resolution FYE2022-012 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the RHA's tenant write-offs in the amount of $63.00. The write-offs were reviewed. Secretary/Treasurer Tolbert asked if there were any questions.
Chairperson Lambert asked for a motion to approve Resolution FYE2022-012. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
B. Resolution FYE2022-013: FYB2021 Operating Budget Revision
Resolution FYE2022-013 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2021 Operating Budget. The budget was reviewed and there was various discussion.
Chairperson Lambert asked for a motion to approve Resolution FYE2022-013. Commissioner Nunn moved that the resolution be approved as received. Commissioner Awbrey seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
C. Resolution FYE2022-014: FYB2022 Operating Budget
Resolution FYE2022-014 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2022 Operating Budget. The budget was reviewed. There was various discussion about the budget.
Chairperson Lambert asked for a motion to approve Resolution FYE2022-014. Commissioner Thomason moved that the resolution be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
D. Resolution FYE2022-015: FYE2022 Performance Award Criteria
Resolution FYE2022-015 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve FYE2022 Performance Award Criteria. Secretary/Treasurer Tolbert reviewed the criteria for the award. There was various dialogue about the award criteria.
Chairperson Lambert asked for a motion to approve Resolution FYE2022-015. Commissioner Thomason moved that the resolution be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
E. Resolution FYE2022-016: Elect Chairperson and Vice Chairperson
Resolution FYE2022-016 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to elect Chairperson and Vice Chairperson for terms beginning July 1, 2022, ending June 30, 2023. Commissioner Lambert was nominated Chairperson and Commissioner Nunn Vice Chairperson. Both accepted their respective nomination.
Chairperson Lambert asked for a motion to approve Commissioner Lambert as Chairperson and Commissioner Nunn Vice Chairperson. Commissioner Awbrey moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.
F. Next Meeting
The next Board meeting will be held on September 8, 2022, at 5:30 pm. The meeting is tentatively scheduled to be held at the RHA Administrative Office located at 201 Avenue A, Roanoke, AL. As an alternative, the meeting may be held at the Conference Center.
The New Business resolutions and supporting information are attached and made a part of the Minutes.
DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division
Commissioners were given a copy of the Property Management Report which covered activities through May 2022. Secretary/Treasurer Tolbert reviewed the report.
B. Multifamily Housing Department: Maintenance Division
Commissioners were given a copy of the Maintenance Report which covered activities through May 2022. Secretary/Treasurer Tolbert reviewed the report and stated that she will follow up regarding the discrepancy with the outstanding work order data. There was various discussion regarding the report.
C. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report.
Commissioners were asked to inform Sandra Sanders if they desired to attend the 2022 AAHRA Conference.
Secretary/CEO Tolbert thanked the Board for attending the meeting.
The departmental reports are attached and made a part of the Minutes.
ADJOURNMENT
There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Joiner made a motion to adjourn; Commissioner Thomason seconded. The meeting was adjourned at 6:29 pm.