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RHA Minutes - 04/10/2024

MINUTES

THE HOUSING AUTHORITY OF THE CITY OF ROANOKE
The Board of Commissioner's Regular Meeting

April 10, 2024

The Board of Commissioners of the Housing Authority of the City of Roanoke, Alabama had its Regular Meeting on Wednesday, April 10, 2024. The meeting was held at the Roanoke Housing Authority located at 231 Avenue A, Roanoke, AL 36274.

CALL TO ORDER

The Board of Commissioner's Regular Meeting was called to order at 5:31 pm by Chairperson Paula Lambert. Sharon Tolbert, CEO acted as Secretary/Treasurer.

ROLL CALL

Commissioners Present: Paula Lambert, Sarah Nunn, Alton Joiner, Scot Thomason, and Patrice Awbrey-Hull
Commissioners Absent: None
Others Present: Sharon Tolbert (Secretary/Treasurer), Tabitha Griffin (Staff), and Brandy Lofton (Auditor - virtual)

APPROVAL OF THE AGENDA

Chairperson Lambert asked if there were any changes to the Agenda. There were no changes. Chairperson Lambert asked for a motion to approve the Agenda. Commissioner Joiner moved that the Agenda be approved. Commissioner Awbrey-Hull seconded the said motion and all members voted aye. Chairperson Lambert declared the Agenda approved.

APPROVAL OF MINUTES

Chairperson Lambert asked if there were any changes to the September 14, 2023, Meeting Minutes. Hearing none, Chairperson Lambert asked for a motion to approve the September 14, 2023, Minutes. Commissioner Nunn moved that the Minutes be approved as received. Commissioner Thomason seconded the said motion and all members voted aye. Chairperson Lambert declared the Minutes approved.

PUBLIC COMMENTS

There were no public comments.

FYE2023 AUDIT REVIEW: RECTOR, REEDER & LOFTON PC

The Commissioners were provided a copy of the FYE2023 Audit report. Brandy Lofton, an auditor from Rector, Reeder & Lofton PC, reviewed the report in detail and informed the Commissioners that there were no findings. There were various discussions regarding the report.

FINANCIAL REPORTS

A. General Fund: June 2023 - February 2024
Commissioners were provided a copy of the detailed June 2023 - February 2024 financial reports via email.  The Income and Expense Comparison Report, Board Operating Statement/Budget Report, and Board Operating Statement Comparison Report were available at the meeting. Secretary/Treasurer Tolbert reviewed the financial reports. There was various discussion.

B. Capital Fund Program (CFP) Reports
Commissioners were given a copy of the CFP grant reports. Secretary/Treasurer Tolbert reviewed the CFP reports. There was various discussion.

Chairperson Lambert asked for a motion to approve the financial reports. Commissioner Awbrey-Hull  moved that the financial reports be approved as received. Commissioner Joiner seconded said motion and all members voted aye. Chairperson Lambert declared the financial reports approved.

A copy of the financial reports is attached and made a part of the Minutes.

UNFINISHED BUSINESS

There was no Unfinished Business.

NEW BUSINESS
A. Resolution FYE2024-003: FYE2023 Audit Report
Resolution FYE2024-003 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYE2023 Audit Report. The report was  reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-003. Commissioner Awbrey-Hull moved that the resolution be approved as received. Commissioner Thomason seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

B. Resolution FYE2024-004: Tenant Write-Offs
Resolution FYE2024-004 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the Tenant Write-Offs in the amount of $963.20. The write-offs were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-004. Commissioner Joiner moved that the resolution be approved as received. Commissioner Nunn seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

C. Resolution FYE2024-005: FYB2024 HUD PHA Annual Plan
Resolution FYE2024-005 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation. Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2024 HUD PHA Plan. The FYB2024 HUD PHA Plan was reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-005. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey-Hull seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

D. Resolution FYE2024-006: FYB2024 - 2028 CFP Rolling Plan and CFP FYB2020, FYB2022, and FYB2023 Revisions Resolution FYE2024-006 was introduced by Chairperson Lambert. Commissioners were provided a copy of the resolution and supporting documentation.

Secretary/Treasurer Tolbert informed the Board the resolution is to approve the FYB2024 - 2028 CFP Rolling Plan and CFP FYB2020, FYB2022, and FYB2023 Revisions. The FYB2024 - 2028 CFP Rolling Plan and CFP FYB2020, FYB2022, and FYB2023 Revisions were reviewed and discussed.

Chairperson Lambert asked for a motion to approve Resolution FYE2024-006. Commissioner Joiner moved that the resolution be approved as received. Commissioner Awbrey-Hull seconded said motion and all members voted aye. Chairperson Lambert declared the resolution approved.

E. Next Meeting
The next Board meeting will be held June 13, 2024. The meeting may be rescheduled. A Special Meeting will be held for time-sensitive action items.

New Business resolutions and supporting information are attached and made a part of the Minutes.

DEPARTMENT AND MISCELLANEOUS REPORTS
A. Multifamily Housing Department: Property Management Division Commissioners were given a copy of Resolution FYE2023-016 which pertains to the Rental Collection Policy. Secretary/Treasurer Tolbert reviewed the resolution. There was various discussion regarding the possibility of revising the policy. The revisions were tabled until the next meeting.

B. Multifamily Housing Department: Maintenance Division
No Report.

C. Technology Update
Commissioners were given a copy of the Technology Update Report. The report reflected information regarding the agreement with Spectrum, the procurement, installation of the Wi-Fi connection for all
sites and compliance camera installation. 

D. Miscellaneous
Commissioners were given a copy of the Miscellaneous Report. Secretary/Treasurer Tolbert reviewed the report which included topics concerning staffing and upcoming conferences. 

The department and miscellaneous reports are attached and made a part of the Minutes.

ADJOURNMENT

There being no further business, Chairperson Lambert asked for a motion to adjourn. Commissioner Awbrey-Hull made a motion to adjourn; Commissioner Thomason seconded. The meeting was adjourned at 7:10 pm.